How to Organize Your Thoughts for an Increased Productivity: 5 Steps
Have you ever had times in your life when everything is going wrong, and it seems like you can’t do anything right? When this happens to me I just become bogged down by stress. I find that my thoughts are scattered everywhere and it becomes extremely difficult to concentrate on any task at hand. Once I began to use these steps, though, my productivity has increased dramatically. I was able to complete the full website for my second company in just 7 days, hire managers in 1 month, and board our new clients within several months. Needless to say, I was pretty surprised with the effectiveness of following a certain strategy when it comes to planning.
Here are my top suggestions for an increase in ability to focus your thoughts and complete tasks successfully:
1. The first step is writing out all of the things that are causing you stress or anxiety. Write them down as they come into your head no matter how many there are because once you have all of your ideas written down, will be easier to think clearly and solve the problems at hand.
2. When you have all of these problems written out, look through them and pick out one that seems to be the biggest problem or causes you the most stress. For example, if your car broke down and your rent was due within a week’s time, you would decide which of those two was more important to pay first (most likely because it is closer to being late). See below for an example:
I. Car breaking down
II. Rent payment is due in a week
III. Need groceries and gas money for next pay period
IV. Child needs new shoes and uniform for school on Monday
Of these four items, I would prioritize what needs attention first based on degree of importance:
I. Rent payment is due in a week
II. Child needs new shoes and uniform for school on Monday
IV. Need groceries and gas money for next pay period
V. Car breaking down
3. Once you have identified which of your problems is the biggest, work out a plan to solve it as soon as possible, if not immediately . If this problem requires help from others, make sure you let those people know about it so they can help you figure out a solution as soon as possible. For example if your rent was due in a week, but money doesn’t come into your bank account until Friday of that same week, tell your landlord he/she will need to wait until then to get the rent or you will need to work out some other solution with them.
4. The next step is to look back through your list of problems and prioritize which one you are going to solve first, second, third, etc. when you have the time/money/energy/resources available for each problem in order from most difficult to solved to easiest . For example, I would start with paying off my car no matter how much it will cost because if I don’t get that solved then none of the other steps will be able to happen until later when there is more money in my bank account. Then, after getting my car up and running again I’d move on to paying rent because it’s important that I pay for a place to stay before doing anything else. Then, as I’m getting money into my account from that paycheck I would buy groceries and gas for the next pay period.
5. The final step is to set a date on your calendar for when you will solve each problem. Once you have a plan laid out and a timeline for how you will go about solving each issue, put those dates on your calendar so you don’t forget them! For example:
- 9/1 : Pay off car ($1500) *Don’t forget this one!*
- 9/8 : Pay rent ($700)
- 9/15 : Buy groceries and gas ($150)
Once these dates are written down, it’s an easy way to check back in without having to revisit all of the problems you were stressed about in the beginning. You can also get others to help you with solving these issues if needed. I hope this helps someone else become more productive and stress-free!
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